Managed Print Solutions in London – Save Money & Print Smarter
Printing remains one of the most overlooked areas of business spending. Without proper management, companies face rising costs from wasted paper, inefficient devices, and excessive maintenance. At London Printer Rentals, our Managed Print Solutions provide businesses with the tools, expertise, and service agreements they need to take control of their print environment. For a deeper dive, see our guide on Managed Print Services in London: Reduce Costs & Improve Efficiency.
Why Choose Managed Print Solutions?
Managed Print Solutions (MPS) are not just about printers—they are about smarter working. From reducing costs to improving security, the benefits of MPS extend across every aspect of your office environment.
- Up to 30% reduction in print-related costs
- Improved document security and compliance
- Streamlined workflows and reduced downtime
- Eco-friendly practices that support sustainability goals
- Predictable monthly costs with flexible printer rental or photocopier leasing agreements
How Managed Print Solutions Work
When you partner with London Printer Rentals for MPS, we follow a proven process designed to deliver measurable results:
- Print Audit & Assessment: We analyse your existing printer fleet, usage patterns, and costs.
- Optimisation Plan: We recommend the right mix of devices (such as photocopier leasing or printer rental) to match your business needs—often drawing from our Canon and Konica Minolta ranges.
- Implementation: Devices are delivered, installed, and configured with minimal disruption by our service & support team.
- Monitoring & Reporting: Automated tracking tools such as PaperCut software highlight usage and cost trends.
- Ongoing Support: Proactive maintenance, automated toner supply, and our nationwide customer service keep everything running smoothly.
The Business Case for Managed Print Solutions
According to research by IDC, businesses spend up to 3% of annual revenue on printing. Without control, this can quickly erode margins. Implementing Managed Print Solutions typically delivers:
- Cost Savings: Average reduction of 20–30% on print expenses (see typical photocopier rental costs in the UK for context)
- Efficiency Gains: Less downtime thanks to proactive monitoring and fast repair support
- Environmental Impact: Companies using MPS report up to 50% less paper waste and lower energy consumption
- Predictability: Clear monthly pricing with no hidden costs and our price match guarantee
For small businesses, schools, and charities, these savings can be game-changing—freeing up resources to reinvest in growth and community initiatives.
Supporting Your Sustainability Goals
Sustainability is at the core of modern business practice. Managed Print Solutions support eco-friendly goals by:
- Reducing energy usage with modern, efficient printers and copiers from Canon and Konica Minolta
- Minimising paper waste through digital print rules & reporting (PaperCut)
- Encouraging duplex (double-sided) printing and controlled access via remote management applications
- Using remanufactured toner cartridges where possible
With our eco-friendly pledge, London Printer Rentals ensures your business benefits from greener printing practices without compromising performance.
Managed Print Solutions: Evidence & Impact
| Metric | Typical Impact / Range | What to Implement | Source |
|---|---|---|---|
| Total print cost reduction | ~20–30% reduction in print-related costs | End-to-end MPS (fleet right-sizing, rules-based printing, automated supplies & service) | IDC research (reported widely): “save as much as 30% annually.” |
| Energy consumption | Up to ~35% less energy vs. conventional devices when using ENERGY STAR certified imaging equipment | Standardise on ENERGY STAR certified MFPs/printers | ENERGY STAR Imaging Equipment. |
| Paper use (default duplex) | 15% drop in paper use when switching default from simplex to duplex (field experiment) | Set organisation-wide default duplex printing via MPS policy | Peer-reviewed study (Egebark & Ekström). |
| Paper use (max potential) | Up to ~50% reduction possible with duplex for suitable jobs | Combine default duplex + print rules (e.g., duplex for >1 page) | Industry summaries of duplex savings. |
| Paper emissions factor | Illustrative: ≈2 tCO₂e per tonne of paper produced (≈10 g CO₂e per A4 sheet at 80gsm) | Use official UK GHG factors for reporting; apply duplex & digitisation to cut sheets | Industry estimate; use UK Government conversion factors for reporting. |
| Strategy & sustainability | MPS should deliver measurable cost control & environmental metrics | Vendor reporting dashboards (usage, energy, paper/CO₂), PaperCut rules & audits | Quocirca MPS insights (2024–2025). |
Notes: Cost saving ranges vary by starting baseline and policy adoption. Energy savings assume modern, properly configured devices and sleep policies. For UK greenhouse gas reporting, apply the latest government conversion factors. :contentReference[oaicite:6]{index=6}
Worked Example (Illustrative)
If your organisation prints 1,000,000 A4 pages/year:
- Paper reduction via default duplex (15%): ~150,000 fewer sheets.
- CO₂e impact (10 g per sheet est.): ~1.5 tCO₂e avoided annually (150,000 × 0.01 kg).
- Energy reduction: Standardising on ENERGY STAR devices can cut device energy use by up to ~35% (fleet-dependent).
- Cost impact: With MPS, total print spend often drops by ~20–30% after optimisation.
Frequently Asked Questions about Managed Print Solutions
Managed Print Solutions (MPS) are services that give businesses complete oversight of their print infrastructure. They help reduce costs, cut waste, and ensure your devices are always running efficiently. Learn more on our Managed Print Services page.
By reducing unnecessary printing, consolidating devices, and using predictive maintenance, businesses can save thousands annually. Research shows MPS can lower printing costs by as much as 30%. Explore options for photocopier leasing and printer rental.
Yes. By cutting down waste, optimising toner usage, and deploying energy-efficient printers, your organisation can significantly reduce its carbon footprint. See how our environmental initiatives support your goals.
Yes. MPS supports secure remote printing, digital document workflows, and cloud-based solutions that allow hybrid teams to work more effectively—powered by remote management applications and PaperCut.
Conclusion
Managed Print Solutions from London Printer Rentals combine cost efficiency, sustainability, and convenience. Whether you are a small business, school, or large enterprise, our MPS services ensure you get the most from your printing environment while reducing expenses and supporting greener practices. Ready to compare approaches? Read Photocopier Leasing vs Printer Rental.
